AI phone assistant for seasonal businesses
Never lose a call again – even at the peak of the season.
The AI phone assistant for rental stations, water sports schools and seasonal businesses. Answers standard questions automatically and captures callback requests – your team calls back when there’s time.
+43 557 432 926 · Talk to the assistant yourself – available around the clock.
After your test call we send you by SMS exactly the summary your team would receive in live operation. One message only, no newsletter.
Around 80% of all calls are the same standard questions. The assistant answers them instantly – your team only picks up when a human is really needed.
Services
Three systems in daily operation
None of this is a brochure. Each of these systems runs in an actual business today — and kept running when things got inconvenient.
AI phone assistant
Picks up when nobody on the team has a free hand. Answers standard questions, captures callback requests — your team calls back when it suits.
How it works →Invoice & bank reconciliation
Every morning it matches each transaction with its document, forwards it to bookkeeping and chases whatever is missing.
View →Instagram agent
Schedules feed posts and stories by seasonal calendar — from real photos. A person approves, not the AI.
View →And when a single workflow is not enough: your own enterprise AI model with a team of agents that works together like a department. View enterprise AI →
The problem
Sound familiar?
The phone rings exactly when the dock is packed and every pair of hands is needed.
Guests ask about opening hours, prices or the weather cancellation policy for the tenth time that day.
Group requests get lost because nobody could pick up.
In the evening you don’t know who called – or who has since booked with your competitor.
Every missed call is lost revenue. With a group booking, that’s easily several hundred euros.
Work out what that costs youThe solution
How the AI phone assistant works
- 1
A call comes in
The assistant picks up instantly – around the clock, even when the line is busy.
- 2
Standard questions are answered directly
Opening hours, prices, availability, directions, weather policy – trained individually for your business.
- 3
Callback requests are captured
Name, number and request land with your team immediately – e.g. as a message to your phone or into your CRM.
- 4
Your team calls back when it suits
After the rush, with all the details at a glance.
At the start of every call, callers are transparently informed that they are speaking with a digital assistant.
Reference
Proven in live operation
Developed for and in daily use at Surfmax – beach bar & SUP rental on Lake Constance:
- Standard questions are answered automatically without interrupting the team.
- Callback requests arrive in one organised list – no scraps of paper, nothing gets lost.
- The team makes calls when the dock is quiet.
Who is it for?
Anywhere the phone runs hot during the season.
References
Businesses working with us
Not a showcase portfolio: these are businesses we have actually built for.
Hard, Lake Constance
Beach bar and SUP rental. AI phone assistant in continuous operation, plus fully automated invoice and bank reconciliation.
Frastanz, Austria
AI phone assistant for table reservations, wired into the restaurant’s booking system – designed, built and put into operation.
San Diego, USA
Business dashboard for a restoration company: receivables at a glance, reconciliation across two data sources, daily sync – instead of pulling numbers from three systems.
Pricing
Transparent pricing, no surprises
Setup
from €590 one-off
- Conversation logic tailored to your business
- Dedicated phone number or connection to your existing one
- Test phase with fine-tuning until everything fits
- Personal training for your team
Operation
€0.29 per call minute
- No base fee, no included minutes, no minimum term.
- From 300 minutes a month €0.19, from 1,500 minutes €0.12.
- Adjustments to prices, opening hours and seasonal changes are included.
- Support straight from the developer – no hotline, no hold music.
What that means per month
| Calls per day Calls/day | Minutes per month Min./month | Cost per month Cost |
|---|---|---|
| 3 small rental | 180 | €52 |
| 10 | 600 | €144 |
| 30 | 1,800 | €351 |
| 60 hotel, hospitality | 3,600 | €567 |
Based on 2 minutes per call and 30 days. Most standard questions are shorter – then you pay less.
In winter nobody calls – so you pay nothing. Your number and greeting stay active regardless, at no base fee.
Optional: bookings by phone
On request, the assistant books directly into your existing booking system – guests reserve their board or table entirely over the phone.
Privacy & technology
Done properly
GDPR-compliant
Data processing agreements with all providers involved, clear privacy information for your callers.
EU AI Act compliant
Callers are transparently informed about the use of AI.
Your data stays yours
Callback lists and call data belong to you, not to us.
Proven technology
Built on established platforms for AI telephony and workflow automation.
When a single workflow is not enough
An enterprise AI model with its own agent team
A language model that knows your business – your documents, your processes, your language. Plus agents that do not just answer but work, with roles and permissions like real staff. Some people call that an enterprise operating system.
- Prompt engineering is the entry level – we work with loop and graph engineering.
- Agents check their own output and fetch missing information themselves.
- Clear roles, clear handovers, clear points where a person signs off.
- Hosted in the EU or on your own infrastructure.
All year round
Invoice and bank reconciliation – fully automated
Every morning the system assigns each transaction its matching document, forwards it to your bookkeeping and reports anything missing – until it turns up. Before the monthly close it checks that everything your accountant needs is complete.
- It recognises bulk payments and payment processors on its own.
- It nets out cancellations and refunds against each other.
- It learns recurring exceptions such as tax office debits or bank fees.
In daily operation for over a year.
Every day
An Instagram channel that posts every day — without anyone sitting at it daily.
One feed post every afternoon, one story every morning — scheduled automatically by the seasonal calendar. Only real photos from the venue’s own photo pool make it into the feed; a person approves every post before it goes live.
- Only real photos of the venue — no AI image replaces the real view of the jetty.
- The AI writes the caption and designs promotional banners, matched to season and offer.
- A rejection is remembered — the next selection fits better.
About
Who’s behind this
Alexander Schwärzler · Managing Director of Adam Holding GmbH, Hard, Austria
I don’t build automation on a drawing board – I build it for my own business. As co-owner of a water sports and hospitality operation on Lake Constance, I know the seasonal trade first-hand, and I introduced the AI phone assistant first where I personally felt every missed call.
Before that: 8 years of project management and international procurement. I speak the language of businesses, not IT departments.
FAQ
Frequently asked questions
Does the assistant sound like a robot?
No. Modern AI voices sound natural and hold real conversations. Hear for yourself: call the demo number +43 557 432 926.
What happens with questions the assistant can’t answer?
It captures a callback request – with name, number and topic. Nothing gets lost.
How long does setup take?
Typically 1–2 weeks from order to go-live, including a test phase.
Do I need new equipment?
No. Your existing number can be forwarded, or you receive a new one. Nothing needs to be installed.
What does a missed call cost?
Do the maths: a group booking of 10 people at €35 each – gone, because nobody picked up. The assistant costs less than one lost group per month.
Run it with your own numbers →Can I test it first?
Yes – call the demo number. On request we also set up a no-obligation test phase for your business.